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How to Conduct a Business Trip

By MENAFN
[-] Text [+]

Business trips in this day and age are essential for the growth of corporations. Many people find business trips a nerve-racking experience and tend to worry about how they will organize themselves beforehand. Whether it’s your first or thousandth business trip, you should take a few moments to brush-up on some important topics before making the trip.

Verify Necessary Papers
No one is able to travel without a passport so it is the first thing that should be taken care of. Verify whether your passport is still valid or near its expiry date and if there is enough space for visa stamping or entry endorsement. It is also wise to renew the passport if it is within six months of expiration. Some countries will not accept travelers whose passports are close to expiration, like Austria, Switzerland, India and Nepal.

Preparing a List
Making a list of personal items necessary for the trip and then reviewing it, is the least time-consuming way to get past this ordeal. Bring clothes for both formal and casual wear that suits the climate of the country you are visiting. It is important that you include plenty of personal effects and toiletries as you may find it to be a lifesaver on your journey.


Tools and Supplies
Address books are essential in every business trip for contacting concerned parties as well as meeting new people, so keep that book handy! Do not forget to pack letterheads, memos, pens, paper clips, folders etc. Take your laptop and a flash drive, CD or floppy disk so if your computer gets damaged you will have a backup copy of required documents that you can access from another computer. Wheeled suitcases are great to use when taking your laptop and other essentials through airport security.

Business Expenses
It is sensible before heading out to your destination to find out what currencies are accepted in the country and the going rate of taxis as well as hotels and restaurants. For advance bookings like plane tickets, hotel reservations, travel insurance or car rentals, it’s a good idea to use credit cards. One should also be careful not to leave possessions of value such as money, credit cards, jewelry or cameras lying around in the hotel room. It is wise to keep a record of expenses in order not to exceed your budget. Save all receipts of purchases made during your trip so you can easily determine your expenses upon you return.

Business Conduct
You should dress professionally on a business trip and always bear in mind that you are representing your company. It is better if one uses proper business language when communicating with individuals you are trying to secure a corporate deal with. Learn local practices such as eating to ensure that you make a positive impression with your customers or associates. Conduct yourself with elegance and respectability at all times, and light read through books on business etiquette if you need some brushing up.

Choosing a Business Gift
Before you think of buying a business gift, check that the company of the recipient does not have a no-gift policy. You can easily find this out by contacting the company’s receptionist. It is wise not to give the gift before the deal is actually secured as it could be perceived as bribery. Choose top-quality brand names when selecting a gift because cheaper ones send a negative message to your receiver.


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